Transferring the physical structure of the company from one address to another is not as simple as it may seem. It is necessary to have a plan in relation to the commercial change so that the business is not impacted and the routine interrupted.
Before you start packing everything and putting it on a truck, there is a way to go to make sure everything goes according to plan. See what can be done before the Commercial Office Movers
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Assemble a Commission Responsible For Commercial Change
Having professionals responsible for change will ensure that change is not left out, especially when goals are set and results are demanded.
This group will be responsible for researching a carrier specialized in this type of service, evaluating the obstacles, procedures to be adopted, stipulating dates and other aspects related to the change.
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Receive the Carrier Survey and Quote
A professional from the carrier must go to the place to check which items are to be transported, which are the most suitable packages for each of them, guide how the commercial change will occur , among others. Based on this information, the budget will be passed, which must be in accordance with the services provided.
During the visit, it is worth talking about notifying the condominium if this is the case and defining who should get authorization so that the truck can park on the street (contracting company or carrier). In addition to other bureaucratic procedures that are often neglected and impact on moving day.
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Take out Insurance for the Commercial Move
No matter how much care and planning is taken for the commercial move, unforeseen events can happen and damage the company’s objects and belongings. Insurance in this case is essential, and reliable carriers offer it and inform you of this in the budget. If this is not the case, it is important to contract separately.
To ensure that everything is protected, there must be an inventory of the items or an Invoice detailing what is being carried in the shipment.
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Receive the Packages and Pack the Change
The commission that takes care of the commercial move can define which professionals in each department will be responsible for packing the items that will be transferred. The ideal is that each one takes care of their personal objects and some responsible ones pack what is in common use.
To achieve this, it is necessary to arrange with the carrier so that boxes and other types of packaging are delivered in advance. That way on moving day everything will be fine.
Depending on the need, it is possible to count on the help of the carrier; specialized professionals can take care of this part, ensuring the right protection for each type of equipment.
Read also: Are you looking for New York Commercial Moving Company | Office Movers NYC
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Identify the Boxes and Make the New Layout
Laying out the layout of the new workplace in advance will make it easier for the transported items to be distributed correctly, which will later make it easier to unpack and assemble.
If you can, use different colored packaging to divide departments or labels that are easy to see. Talk to the carrier beforehand so that it makes the correct distribution, respecting the layout.
