It is a challenging task when you decide on a corporate travel plan. Especially when you have many employees traveling together or employees traveling to different locations, companies will never try to compromise on the safety or the services; hence they will have to reduce the cost significantly without cutting down on the services. Making an intelligent choice by appointing a corporate travel agency can achieve this.
Cutting down on Airline Flights
When traveling via flight, the most critical part is the significant flight ticket expenses. The flight prices are always on the top, and when you are traveling with many employees, you have to pay a hefty amount for their travel. Here comes your corporate travel agent to your rescue.
- Corporate travel agents have tie-ups with airlines directly, providing deals and lesser prices per ticket.
- Corporate employee transportation is an essential factor that comes under these agencies, reducing costs.
A discount of almost 2-5% per ticket is given, and if the total number of employees is more than 50, you can expect a better deal.
Reduce hotel costs
Room rates vary enormously even within the same hotel. Booking hotel rooms can be a tricky task when multiple employees travel together. You will surely want to avoid such mishaps during your corporate trip as a company. Hence, you should engage your corporate travel agency to help you with this.
- A corporate travel agent has tie-ups with individual hotels, and they can get rooms at a discounted price.
- Based on employee cadre or hierarchy, they arrange for the apt category of hotel rooms. You cannot have the CEO share a room with an executive, right!
A Fixed food and transport allowance
Your corporate travel agent fixes a budget for the food and travel of your employees. The corporate car rental services managed by the travel agent ensure hassle-free trips for the employees. They also fix a budget for the food. The menu is set for breakfast, lunch, and dinner for all the travel days. This management creates uniqueness and helps to control the trip’s budget.
Insurance
It is imperative to have your trip insured, even more, necessary when your employees are traveling on official duty or hours. Your corporate travel agents can help you get insurance for your employees at a much lower cost. They ensure your entire trip is insured, and your employees get the insurance benefit for any accidents or baggage loss during their trip.
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Traveler support
Missed or canceled flights, last-minute business trips, overbooked hotels, and various other such hassles while traveling to an unknown state or country require expert advice and assistance. While you or your employees are traveling, it is hoped that you do not face any adversity during the travel. In case of any such mishaps or difficulties, a corporate travel agent is your best bet to get their issues resolved in record time. This assistance is offered 24by7 by most reputed agents, ensuring your employees are never stranded at any point in time during their travel.
Conclusion
When all of the benefits listed above are considered, using a corporate travel agent to handle your workers’ business travel needs makes sense. Corporate travel agents make business travel more accessible and easy for your employees. These agents guarantee that your business travel works successfully by freeing up your time so that you may focus on other aspects of your company. Appointing a corporate travel agent saves a lot for the firm in terms of time, effort, and money. You don’t have to be concerned about your travel arrangements because your agent is in charge of them.