Summary: Sometimes users want to export their PST file in PDF format. They are looking for a reliable solution to complete this task. So, in this article we will explain the various techniques to convert Outlook PST files to PDF format.
Today Microsoft Outlook is the most widely used email client that stores its data in two formats: PST and OST. PST is the most preferable file format of MS Outlook. It stores the emails with its attachments such as contacts, calendar, tasks etc. But, there are some situations when users need to convert their PST file in another format like PDF.
PST files are only supported by Outlook while PDF is a compatible file format for almost all email services. PDF files are easily transferred from one location to another without facing any difficulty. It is also protected with a password to unauthorized access. Let’s start with reasons to save a PST file to PDF file.
Why Do You Need to Convert PST Files to PDF Files?
There are many reasons when you need to transfer Outlook PST files to PDF format. Some of them are-
- PDF files are portable file formats that are easily transferred to any other device while this is not possible with PST files.
- You can access PDF files on any device whereas to access PST files you need an Outlook installation.
- PDF files are platform independent while PST are platform dependent.
- PDF files provide password protection features to every email for better security.
Ways to Transfer PST to PDF Format
There are three methods to export PST files to PDF format. In the next section, we will discuss all these methods one by one.
- Using Adobe Acrobat Pro DC
- Microsoft Print to PDF
- Professional method via a third party tool
Method 1: Convert PST Files to PDF Files Using Adobe Acrobat Pro DC
Adobe Acrobat is a software to export Outlook PST to PDF format. But it is a high constable. Hence, if you use adobe acrobat then it offers a plug-in to Outlook to save PST as PDF. follow the below given steps-
- Firstly, Open Outlook in your system and click on Adobe PDF option
- Now, select the emails that you want to convert in HTML format
- Press on Selected emails in the Adobe PDF tab
- After that select Create New PDF from drop down menu
- Now, a new saving tab will be appear
- Then select the location to save converted file and gives the name to file
- At last click on Save button
Method 2: Export PST to PDF Format using Microsoft Print to PDF
In this method, you need to activate Microsoft Print to PDF then you can convert PST to PDF format. But this approach only works on Windows and Outlook 2016 version. Follow the given steps-
- Open MS Outlook and select the PST email to convert in PDF format
- Now, go to File tab and click on Print button
- After that select the Printer and press on Microsoft Print to PDF with drop down list
- Now, click on Print button and go to Saving tab
- Set the location to save file and give the Filename
- Finally click on Save button
Method 3: Save PST to PDF Format using Alternative Solution
Both above given methods contain many complicated steps and these are also time consuming processes. So, we use an automated solution to convert PST files to PDF files. PST to PDF Converter is a secure and reliable tool to transfer PST files to PDF format without any data loss. The tool converts PST files including emails, contacts, calendar etc. The tool exports multiple PST files to PDF file format at once. It allows you to select a particular email from a PST file. The tool is able to convert PST files without Outlook installation. It preserves the email attributes during and after the conversion.
Steps to Convert PST Files to PDF Files using Professional Tool
Step 1: Launch this tool on your local system
Step 2: Now, click on Open tab to select mailbox folder
Step 3: Click on Email Data Files >> Outlook PST File >> Choose from a File
Step 4: After that click on Export button and select PDF from File Format
Step 5: Set the Destination path and finally click on Save Button
Now, your PST files are saved in PDF format. Go to the saved location of the converted PDF and check it.
Benefits of the Tool
- The tool offers the option to select the required PST data elements and convert them into PDF format.
- The tool has a unique function that allows you to convert specific data from complete mailbox data.
- It enables you to save PST files as PDF files with attachments.
- Using this tool you can convert multiple PST files at the same time.
- The tool provides the Pause and Resume option to stop the process. You do not need to start the process again with a starting point.
- The tool exports both ANSI and UNICODE PST to PDF without any issue.
- Software provides the preview option to read and view PST files before the conversion process.
- It is compatible with all latest and old versions of Windows OS.
- The interface of this utility is very simple. So, beginners easily transfer their data from one format to another.
Conclusion
Nowadays, many Outlook users want to save their PST Files in PDF format. Thus, in this post we discussed the various ways to convert PST files to PDF file format. You can select anyone but the above two methods require technical knowledge to transfer PST files. While the professional tool does not require any technical knowledge to perform the task. You easily export PST files to PDF format with few simple click.
Also Read: How to Export Gmail Emails to PST Files?
