As you know, Outlook allows users to create multiple accounts to send and receive emails, and to manage data and calendar data. Currently, users are dissatisfied with the large amount of data and want to combine Outlook archive files into one file. Like duplicate files in Outlook, this is the most serious situation for users. The following are the most convenient techniques for users to merge archive data files.
Some Common Reasons to Combine Archived PST Files
People often create multiple PST files in Outlook to store their data side by side. Handling and managing multiple PST files is tricky. However, merging multiple Outlook PST files into one file is a better way to manage Outlook data such as:
- Avoid data loss or accidental file deletion
- When migrating from Outlook to another application, it is recommended to merge all PST.
- Avoid sharing multiple files one after another
- Manage and access multiple Outlook account files in one place
Instant Solution to Combine Outlook Archive Files in Outlook 2019, 2016, 2013, 2010
If the below manual steps do not work well to remove merged Outlook files then you need to use the FreeViewer PST File Merge Software . This software is specially designed to merge and remove duplicate contacts in Outlook 2019, 2016, 2013, 2010, 2007 and other versions. You can also use this application to combine Outlook data file without losing information.
This application is compatible with all versions of Windows OS 11, 10, etc. so you don’t have to worry about the version of Windows already installed on your computer. You can combine files with anything from emails, contacts, calendars, tasks, journals, notes, and more.
Steps to Combine or Merge PST Archive Data Files in Outlook are as follows;
Step 1. Run the software and Choose the PST file
Step 2. Choose the Merge or Join tab and click Next
Step 3. Select the Merge to Existing PST option
Step 4: Apply a filter and select a criterion to remove duplicates. Then click Next
Step 5: Click the Next button to start the process automatically.
Manual Methods to Combine Outlook Archive Files
There are two manual ways to merge an archive PST file with another PST in Outlook. Below is a step-by-step description of both manual methods.
Merging files into a new Outlook PST file To merge Outlook files, you need to create a new PST in Outlook. Follow steps above below.
- In the main menu, click New Item >> Other Items >> Outlook Data File
- Select the desired location to save the new PST file and give it a name. Click OK
- After creating a new PST file. Go to the File tab and select the option to open
- Click Open Outlook Data File and select the file you want to open
- Copy the contents of this file and paste it into a new PST file
- Then delete the original Outlook PST file. Open the file and select the account settings option
- Click Data File and select the desired Outlook PST file. Click to Remove
Method 2 Use Import / Export Options
This option is useful for users who want to combine compressed files with other existing PST files in Outlook. To do this task, follow steps below
- Click the File tab, go to Export, and select the Import / Export option
- This will open a new window. Now Press Import from another program or file and choose Next
- Click the Outlook data file (.pst) and click the Next button
- Browse to the file and select Do Not Import Duplicates to remove duplicates
- Also, select the Include subfolders check box and choose to import the items into the same folder
- Then select the Finish tab to end the process.
Now you need to know how to combine multiple archive PST files with other PST files using a manual method. This process is free, but very complicated and time consuming. The user must have the technical knowledge to perform this process. Its implementation can be confusing for novice users as it involves creating and deleting Outlook data files.
Conclusion
Outlook is the first choice for almost all users. To get more features and benefits, users upgrade from an earlier version of Outlook to a newer version. By doing this, the user has a large number of PST files that are difficult to open and close. Merging Outlook PST files into one file is the best way to easily manage and work with your data in one place. The following describes manuals and professional solutions to combine Outlook archive files. We recommend professional solutions to keep your data safe.
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