When it comes to the most popular webmail service nowadays, Gmail is the top choice for many people who use it for professional purposes to communicate with others. It offers various features and manages users’ data efficiently. Gmail also allows synchronization with the cloud, storing all mailbox data in the cloud. However, in some situations, users may need to save and convert important emails to PDF format.
In such cases, users can download and save emails in PDF format manually using Gmail’s built-in feature. This method is suitable when dealing with a limited number of emails, but it becomes impractical for multiple emails since it is time-consuming to download them one by one. To tackle this issue, users can utilize advanced software as discussed further in this blog.
Why Do Users Need to Download Multiple Emails from Gmail as PDF?
There can be several reasons why a user may need to download multiple emails from Gmail as PDF.
Here are some reasons why users might need to download multiple emails from Gmail as PDF:
- To create an offline backup of important emails for safekeeping.
- To share multiple emails with someone who does not have access to Gmail or the internet.
- One of the most common reasons is to create a backup of important emails, which can be easily accessed and referred to in the future.
- To print multiple emails for documentation purposes.
- To keep a record of email correspondence related to a project or client.
- Another reason could be to save important information or data contained within multiple emails for legal or compliance purposes.
- To comply with legal or regulatory requirements that mandate the retention of certain types of emails.
- To free up space in their Gmail account by archiving important emails as PDFs on their local storage.
- Additionally, users may need to share multiple emails with others who do not have access to their Gmail account, and sharing them in PDF format is an easy and convenient way to do so.
Methods to Save Gmail Emails to Portable Document Format
In order to export Gmail emails to PDF, there are different methods available – manual as well as automated. While the manual method is suitable for a small number of emails, the automated solution is preferred for a large volume of emails. Let’s explore both methods in detail below.
Manual Approach to Export Emails from Gmail as PDF
If you have a small number of emails to download and save as PDF, you can use the manual method. However, if you have a large number of emails to download, this approach can be time-consuming. To download a few emails manually, follow the steps below:
- Log in to your Gmail account from which you want to save emails as PDF.
- Open each email one by one and click on the three vertical dots located in the top right corner.
- Select “Print” from the options.
- Choose “Save as PDF” from the destination menu and then click the “Save” button.
- Pick the location on your system where you want to store the email in PDF format.
If you want to save a large number of emails from Gmail as PDFs, using the manual method is not feasible as it is time-consuming and limited in terms of capacity. To overcome this, an advanced solution is available in the form of the Advik Gmail Backup Tool. It allows you to download and save emails in bulk, eliminating the limitations of the manual method.
Advanced Program to Download Multiple Emails from Gmail as PDF
The Advik Gmail Backup Tool comes with several features that make it easier to save multiple Gmail emails as PDF. It can backup Gmail emails along with attachments and works with both personal and multiple Gmail accounts. Users can use the email filter to download only specific Gmail messages from a specific time period and export a report in CSV file format. Additionally, the software can also save contacts and calendars as PDF documents.
Here’s a step-by-step guide on how to use the software.
here are the steps to use the Advik Gmail Backup Tool to download multiple emails from Gmail as PDF:
- Download and Install the Advik Gmail Backup Tool on your computer.
- Launch the software and enter your Gmail account credentials.
- Select the preferred backup location to save your emails.
- Choose the PDF file format as your output file format for backup.
- If you want to filter emails by date range or select specific folders, use the Advanced Settings option to do so.
- Click on the Start Backup button to initiate the backup process.
- The software will begin to backup Gmail emails in PDF format, including all attachments.
Once the backup process is complete, you can access the saved PDF files in the chosen backup location on your computer.
That’s it! You have successfully downloaded multiple emails from Gmail as PDF using the Advik Gmail Backup Tool.
Read Also: How to Choose the Right Office 365 Backup Solution?
Final Thoughts
The blog explored the methods to download multiple emails from Gmail as PDFs. While it is easy to save a Gmail email in PDF format, it is not feasible to do so manually when it comes to bulk export. As Gmail only allows saving one email to PDF at a time, the manual method has limitations. The article discussed these limitations and also presented the key features of the software. With its help, users can save multiple emails from Gmail as PDFs in a single go.