Are you searching for a solution to export Gmail emails to PST files? If yes, then your searching ends up. In this article we are going to explain the simple and effective techniques to transfer Gmail emails to a PST file.
Gmail is an email client. Gmail can be accessed easily in a web browser. Most people use Gmail for several purposes because Gmail is fast and free of cost and provides 15 GB of storage without paying any cost. Users store data on Gmail accounts but data saved on Gmail is not safe from cyber attacks, system crashes and accidental deletion. If deleted data is important, it creates problems in future. If you want to ensure the safety of your data, you must create a copy of it in the form of backup. So it is important that data is available in another location as a copy.
However, Users export their emails to PST format and save on their system. Sometimes users transfer their emails to another email client. Here we will discuss two methods to export Gmail emails to PST files in effective ways.
Reasons to Export Gmail Emails to PST Files
There are various reasons to transfer Gmail emails to PST files. Some of them are given below-
- Archiving data helps you free up space.
- Data in your local system provides all time access without any interruption.
- PST file provides security with the password.
- In Gmail, There are insecurities about cyberattacks. So hacking that initiates you to export Gmail emails to PST files.
Manual Method Export Gmail Emails to PST Files
Users can export their Gmail emails to PST format using MS outlook. So first, there is a need to install the MS Outlook application. Configure user Gmail account with outlook with following steps-
Step 1. Prepare Your Gmail Account
- Firstly, Login your Gmail account
- Click on gear icon in the top of right corner
- Now, Click on See all settings
- After that Select the Forwarding and POP/IMAP option
- Click Enable IMAP in IMAP Access
- At last, Click on Save changes
Step 2. Get App Specific Password for Gmail
- Click on profile icon and choose the Google account
- Then Click on Manage Your Google Account
- Select the Security option
- Now, Turn on 2 step verification in Singing in to Google
- Click on App password
- Type outlook in drop down menu of App password window and click on generate
Step3. Connect Outlook to Gmail Account
- Firstly, Launch outlook
- Now Click on File tab and go to Account settings
- In Account settings click on New
- Type your Gmail address and click on Connect
- Fill the password that recently created in Google
- At last Click on Connect button
Now Gmail account is configured with outlook. You can move your Gmail emails to PST files in Outlook.
Steps to Export Gmail Emails to PST Files for Outlook
- Open Outlook
- Now Click on Add Account
- Then Enter your Gmail Credentials
- Configure your Gmail account with outlook
- Click on File and go to Import/Export menu and select Export to a file
- After that Choose PST format from file type
- Click on Next
- At last, Select the output path and click on Finish button
Limitations Of Manual Method
Manual method is free but there are some limitations to export Gmail data using this method-
- This method takes lot of time to export Gmail data
- It exports only selected Gmail emails. It cannot offer data filtering option
- The method does not support Incremental Export, it rerun entire export process again and again
- If network breakdown issues occur during exporting process then need to rerun complete export process
- Manual method is very complicated
Export Gmail Emails Using Professional Method
We all know that manual methods have some drawbacks, so to neglect these limitations we use an automated method to complete this task. SysTool Gmail Email Backup Software is an outstanding software for exporting Gmail data in PST format. This Gmail Backup software is an effective tool to export all data items in multiple file formats such as PST, MSG, MBOX, PDF on your system. It supports multiple file formats and it is capable of exporting Gmail data as user requirement. PST files are created and viewed in outlook but this software allows export without outlook installation on your windows system. The software exports all Gmail emails with attachment to the PST file. This software also exports contacts, calendars and documents.
The Gmail Email Backup tool also provides pause & resume, Date filter and Incremental Backup Features. Using this software exporting process is mostly automated, you have to require only the check or uncheck option, the remaining process will be done automatically. The utility software available for the latest version of the Windows OS. PST is the most preferred file format so here we discuss how to export Gmail emails to PST files format.
Steps to Export Gmail Emails to PST Files Using Software-
- First of all, Install the Gmail Email to PST Software
- Login with Gmail Account credentials
- Now, Select Export Type as PST
- Then Choose the Destination Location
- After that Click on Export Button
Export All Gmail Emails, Contacts, Calendar and Google Drive Documents to PST Format-
- Firstly, Open Tool, Select language and type Gmail credentials and click on Login option
- Now Go to the Activate tab and then enter the Activation code
- Click on the Activate button
- Select options from selection option to export Gmail data
(i) Select Email Format – select PST format to Export your data
(ii) Select Category – select the data items to take backup of
(iii) Select Destination – Fill the folder in which you want to save exported data - Option page also offers the following sections
A. Delete After Download – when Gmail data saved in local system then it erases all data from cloud
B. Apply Filter – This software allows you to customize export option according to following criteria-
(i) Select Folders – It shows all the folders of your Gmail account. You can select those folders that want to export, by default all folders are marked as selected
(ii) Email Filter – It allows you to export the emails within a specified time period. Only that Gmail emails will export lying within the mentioned date
C. Incremental Backup- It allows you to export only newly Gmail emails that means no need to save same Gmail email multiple times - To Start the exporting process, click on Start button. Live status of the exporting process will show on screen with complete details.
Conclusion
In this article we have discussed how to export Gmail emails to PST files. Here are two ways to move Gmail emails to PST format. Your data is not safe on Gmail because your data will be lost through hackers, Phishing attack or any hardware or software failure, so you must have a copy of your Gmail data on any other location. This helps you to avoid your data loss.
Also Read: How to Convert OST to CSV
