SharePoint Online offers multiple advanced features like content management functions, enhanced search features, real-time creation, editing, and deletion of data, advanced securities, and many more. These features make SharePoint Online the #1 collaboration platform, and that’s why multiple users want to switch their previous versions to SharePoint Online.
SharePoint migration is crucial and needs determination, technicalities, and migration knowledge. This article will cover reasons, benefits, things to know, manual methods, limitations, and an automated tool to migrate your SharePoint data securely.
Why migrate SharePoint data?
SharePoint migration is one of the most challenging tasks and requires a technical approach. Here are some of the reasons to know.
- To utilize the newest features of the latest SharePoint version.
- It provides you with enhanced security that secures your data.
- It’s a cost-effective and easy-to-use interface.
- With this, collaborate with your teammates and organization members.
- Provides various features of basic and modern requirements.
Benefits of SharePoint Migration
Here are THE benefits of SharePoint migration that can enhance your migration knowledge and give you a brief understanding of SharePoint migration.
Enhance the Organization’s workflow
SharePoint helps organizations store, edit, and manage their content. It offers a central repository for managing marketing content, reports, contacts, and many more.
Better communication
With SharePoint, you can enhance communication with your teammates and the organization’s other members. It’s not bounded to 1:1 and communications from others; you can also share your news, any updates, and project protocols.
Work remotely
Many organizations are changing their work cultures from hybrid mode, i.e. working from office to home. SharePoint online is beneficial in these cases; you can use it in Office On-premises, Off-premises, and hybrid mode.
Cost saving
SharePoint migration is cost-effective and a time-saver. Migrating your SharePoint from the previous version to a new one will help you manage your efficiency and save money.
Regular updates
SharePoint Online is the Microsoft Office 365 component, and as we know, Office launches regular updates to enhance its components. Similarly, SharePoint Online comes with regular updates for higher efficiency.
Compliance
SharePoint Online has compliance guidelines that allow you to act according to guidelines. These guidelines will help you to work under SharePoint Guidelines
Things to know before SharePoint Migration
Here are some important notes that every user must know before initiating the SharePoint Migration process:
- Access source SharePoint environment: Go to the source SharePoint and access all the permissions and securities before the migration process.
- Customize your data: Select all the essential data you want to migrate to SharePoint
- Make data size patches: You need to create multiple small batches of data that contain your crucial information. Small batches are easily migrated and cannot face any difficulty during migration.
- Give user access and permissions: Allows all user’s roles, responsibilities, and permissions. It allows you to migrate your data securely under SharePoint Guidelines.
- Prepare destination SharePoint Online: Prepare your destination and allow all the necessary permissions to establish a good connection between source and destination.
- Select the appropriate migration tool: It is time to select a professional software that effortlessly migrates entire SharePoint data to SharePoint Online in the original hierarchy.
How to migrate SharePoint data?
To migrate SharePoint data into SharePoint Online, you can opt for SharePoint Migration Tool (SPMT) and reliable third-party software. Let’s understand the SPMT tool briefly for your better understanding.
SharePoint Migration Tool: Microsoft provides a free inbuilt SharePoint Migration Tool in SharePoint to export the source SharePoint data into Microsoft 365’s other platforms, such as SharePoint Online, Teams, and OneDrive.
It provides multiple functionalities like bulk migration, migrate lists, libraries, permissions, site structures, and more. It provides enhanced security to protect your data from malware attacks and threats.
Limitations of SharePoint Migration Tool
SharePoint migration tool is a feature-rich tool, but despite this, it has several limitations that exploit users’ experience and abruptly disrupt migration procedure.
- Work in limited editions: The SharePoint migration tool works in the newer versions of SharePoint and SharePoint Online. However, if your organization uses a Legacy server and any other document management system, then it will not work.
- Limitations on file size: This tool cannot migrate over 250 GB of data. If you have a larger file size, you must use the automated solution to achieve successful migration goals.
- Insufficient modern automation: The SharePoint Migration, too, doesn’t have modern automation, which is why it cannot provide modern features and accessibility.
Kernel Migration for SharePoint
With multiple limitations on manual methods, users need to switch to an automated, reliable solution to migrate SharePoint data. The Kernel Migration for SharePoint is a one-stop solution that provides a quick migration process, security, data accuracy, zero data loss, end-to-end encrypted migration, preserve hierarchy, and many more.
Wrap Up
We have discussed all the essential things about SharePoint migration that enhance your knowledge. You can easily opt for the inbuilt SharePoint Migration tool. Since this tool has multiple drawbacks, you can use professional Kernel Migration for SharePoint, which provides 100% secure migration results.
