QuickBooks is a customer-centric accounting program that can be used by entrepreneurs and small- to medium-sized businesses. To store your most important business data, it uses QuickBooks company files. Your business can suffer serious short- and long-term consequences if you lose data in QuickBooks. You must correct any errors in QuickBooks data as soon as possible to ensure smooth operation. You can repair even the most severe cases of data corruption using the QuickBooks database repair tool.
What are the Main Causes of Data Corruption in QuickBooks?
When any of these reasons cause data damage, you will need to restore QuickBook’s data.
- QuickBooks file damage is most commonly caused by a Windows power failure that causes QuickBooks to shut down unexpectedly.
- Incorrect entries by the user to list data can lead to damaged QuickBooks data issues
- Data corruption can occur if the QuickBooks company file (.QBW), has damaged accounts, names or items.
- Your company’s file can be also damaged by a virus or malignant infection.
How do you identify if the company data file is corrupt?
Before you can repair QuickBooks data that has been damaged, it is important to determine the extent of the damage. Here are some key indicators that will help you determine if your company file has been damaged.
- QuickBooks abruptly shuts down while you are working on it
- The software cannot locate the transaction list or the missing transaction list.
- Unpaid invoices or bills are reflected on the balance sheet as paid.
- Auditing the balance sheet results in an error
- Negative balance in the transaction history.
How do I fix damaged data in QuickBooks?
You now know what causes QB data loss and how to fix it.
Solution 1 – Make Use of QuickBooks Verify and Rebuild Data Utility
QuickBooks Rebuild Data Utility works together to repair and identify damaged QuickBooks data.
- Start QuickBooks and click File
- Click on Utilities and then select Rebuild Data.
- Click OK if you are asked to back up the data file.
- Wait for QuickBooks’ “Rebuild completed” message to appear, then click OK.
- Next, choose Verify Data from Utilities to run the program to determine if there is any data damage.
To repair damaged QuickBooks Data, click Rebuild Now if QuickBooks detects an error while running the Verify Data utility. If the issue persists, click OK to continue working on your company file.
Solution 2 – Repair Damaged Company File with QuickBooks File Doctor 2019
QuickBooks File Doctor, another tool for QuickBooks company file repairs, can be used to repair data damages. You can repair your QuickBooks data by following our comprehensive guide.
Solution 3 – Repair Your Company. File Manually
You can see the Verify Results window after running the VerifyData utility. The following steps will allow you to repair damaged QuickBooks company files manually:
Take a backup of your company data before you start the troubleshooting steps. This will help to avoid any data disruption.
- Expand All from the Verify Results window to view all data damage issues in your QuickBooks company file
- If you feel comfortable, start to repair damaged QuickBooks data one at a time.
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Conclusion
This blog will help you understand the causes of data corruption in QuickBooks and how to fix it.
