Simple Learn How to Archive Emails in Outlook 365 by Year

Archiving Outlook 365 emails are considered one of the best ways, but some users don’t know how to archive emails in Outlook 365 by year. If you are one of them, then this article will surely help you to find the answer to this.

After working on web-based Outlook, users might have countless emails with them that are old dated and not well organized. Due to this, it makes it difficult while accessing mail as all the new and old emails are cluttered.

As we say that keeping all data in a structured and organized way helps users to easily search and access emails quickly. Users should not create a mess by storing all old mails in their Inbox.

So, it is a good practice for users to save their crucial data in an In-place archived mailbox (Office 365) or in Outlook 365.

With the help of this article, the user will now be able to easily archive emails in Outlook 365 by date. Initially, let’s understand what an Archive mailbox is.

What Do You Mean By Archive Mailbox in Office 365?

Office 365 provides extra mailbox storage space to the users called “In-place Archive”. As it helps to manage user mailboxes with heavy email. Several organizations use this feature extensively. But, to archive emails, the user has to enable “Archive mailbox”. Once the user enables the archived mailbox, then they can easily archive emails in Outlook 365 by date.

Reasons to Save Outlook 365 Mails in Archive Mailbox

In-place archives are an extraordinary Exchange feature. In short, they are exceptional mailboxes that make it easier for users to save and search for emails without disturbing the standard user mailboxes.

If users keep all their mails in one place, eventually they will enter into a situation where they have to remove emails to make room for new ones. 

Here, the In-place archives option solve this issue by creating a separate archive mailbox present in the user’s account. With In-Place archives enabled, users can separate their inbox but still, they will have online, indexed, and searchable archive emails available to them whenever they log in.

Manual Method for How to Archive Emails in Outlook 365 by Year

In this section, we will be explaining the manual method to enable the Archive mailbox in office 365.

Firstly, the user needs to check for the Archive page in the Exchange admin center. If it is not available, then the user doesn’t have enough permissions to enable the option.

In this case, users have to get the required permissions.

Exchange admin can assign the Mail Recipients role to the account (by default this is assigned to Organization Management and Recipient Management role groups before starting the procedure given below. Once permission is granted, the Archive page will appear in the Exchange admin center.

Read and follow the steps carefully as mentioned below to know how to archive emails in Outlook 365 by year.

  1.   Visit the site protection.office.com/ and enter your Office 365 credentials to sign in.
  2.   Then go to “Security and Compliance Centre”, press “Data governance,” and then press “Archive.”
  3.   The “Archive” page will be shown on the screen. Users will see all the mailboxes that are connected to your Office 365 account. Also, it will display whether the archive mailbox has been enabled or not in the archive mailbox column.
  4.   Now, select the mailbox for which you want to enable “Archive mailbox.” Click Enable.
  5.   A warning will be displayed on your screen as shown below. Click “Yes” to enable the archive mailbox.

It will take a few seconds to create the “Archive mailbox.” Once it is created, the user will get to know that know how to archive emails in Outlook 365 by year.

Alternative Solution if Users Wants to Save Email Data in Outlook

If a user wants to download their Outlook 365 data locally then, the user can opt for the Well-Engineered Office 365 Backup and Restore Tool. To get the solution to archive emails in Outlook 365 by date.

  • Download the tool on the system and run it on your system. Type the login credentials to log in.

  • Then select Office 365 as the source and outlook as the destination. Because all the data will move to the Outlook application.

  • In the same window, mark the categories which users need to backup or restore.

  • Now, the user can apply the date filter and set the date for each item available in the workload section.  

  • Now in the source tab, type the admin and application IDs for verification for the source platform.

  • After validation, permission to the source user account will be given. Press the Next button.

  • In the Destination tab, the user has to browse and set the destination path where all the Outlook PST files will be saved. The user must ensure that its folder path is less than 20 characters.

  • Now validate the right permission and press Next.

  • Now the user will see three options Fetch Users, Import Users, Download Templates with the help of that they can add source account users that need to backup.

  • Now Validate the selected users to authorize them.

  • Finally, after validation is completed successfully, hit on the Start to initiate the backup process.

By following all the steps users will be able to archive emails in Outlook 365 by date”.

Conclusion

It is a good practice to keep Outlook 365 old data in the archive mailbox is avoid the cluttering situation. Hence, in this write-up, we have answered the questionhow to archive emails in Outlook 365 by year”. In this article, we have explained the manual technique to archive emails in Office 365. In addition to that, we have mentioned the alternative solution if the user wants to save emails locally.

Also Read: How to Bulk Import Local PST Files to Office 365 Mailboxes

You May Also Like:

The Pros and Cons of Building a Software as Service (SaaS) Offering

Why Saas Platforms Are Higher Than Customized Ecommerce App Lastly, the combination of on-premise knowledge contained inside in-house legacy methods Read more

The Advantages and Disadvantages of Machine Learning

Unsupervised Learning Disadvantages If you wish to type your individual residence, this is a course that may help you learn Read more

Cybersecurity: Explaining the Pros and Cons of hiring a CISO

Hire The Best Cisco Engineers In May 2021 has been created for anybody who needs to study ethical hacking from Read more

5 Common Problems with the Implementation of SaaS and How to Fix It

Information Quality Administration Applications corresponding to UPS, FedEx, US Postal Service, and so on. provide free monitoring of packages on-line. Read more

Most Common Data Backup Mistakes in 2021

7 Reasons Why Information Backup Is Essential For Your Corporation There are several different institutes like Punjab University, UIET, etc Read more

DIGITAL SIGNATURE CERTIFICATE FOR GST

Digital Signature Certificate for GST is utilized to record GST effectively and goes presumably as a substitute for the made Read more

Prevent Risks and Malicious Codes from WordPress Themes
headless-wordpress-themes

In order to stay your website safe, you’ll 1st get to recognize what you’re up against. As such, it’s very Read more

OnePlus TVs are now available in Different Size
one plus TV

The OnePlus brand, which has established itself as one of the best smartphone brands, is now entering the smart TV Read more

Magento vs Shopify vs Woocommerce: Know the Best Platform
Magento vs Shopify vs Woocommerce: Which Is the Best E-Commerce Platform for Your Business?

The fact that there are so many eCommerce website development platforms available on the internet makes deciding which platform to Read more

How To Find An Authentic Repair Shop?
samsung mobile battery, samsung cell phone battery replacement

A lot of technological advancements are happening these days and smartphone have become a very important part of everyone’s life. Read more

Perks Of Early Adoption Of Microsoft Teams

The business world is continually on the lookout concerning which newest collaboration platform is greatly effective. There surely are a Read more

How to Make an Amazon Style App: Features, Technology Stack
Amazon Style App

Everyone enjoys shopping, and being able to do so while sitting at home and with just a few clicks is Read more

How can I extract a contact List for an e-commerce store?
LinkedIn Data Scraper Software

LinkedIn Sale Navigator Extractor is the best data scraper for extracting quality leads contact lists from LinkedIn to increase your Read more

How can I scrape data from Facebook? Facebook Data Scraper
Facebook Data Scraper

Facebook is the biggest social media platform where you can scrape your desired data. Facebook Leads Extractor is the best Read more

How to Make a Food Delivery App – Tips to Follow
How to Make a Food Delivery App - Tips to Follow

People enjoy eating, and what could be better than ordering food from their favorite restaurant while spending time with their Read more

6 Reasons to Choose Bespoke Software Solutions
Software Solutions

One fundamental component that allows businesses to run profitably and efficiently is the software solution suite they use. The demand Read more

Social media strategies for success on social platforms
Social media strategies

“What do you mean; you're not on social media yet? You have to be there; it's a great lever to Read more

Challenges and Plus points of Elearning Training systems
Challenges and Plus points of Elearning Training systems

When was the final time you joined a entire face-to-facial teaching work shop? You by which your co-contributors, in addition Read more

Future of Telecom Sector in India

There is no denying the fact that the telecom sector in India will play a very important role in the Read more

CNC Lathe Machine: A Comprehensive Guide
CNC Lathe Machine

A lathe machine can be used to carry out different parts of operations, such as cutting or drilling, which means Read more