Making the decision to migrate data is very easy and pertains to the needs of the user, but executing it needs proper knowledge and planning. People want to relocate their financial data to a more compatible platform but don’t know how and if they do know how, they experience troubles while doing so. Thus enters the QuickBooks Data Migrations Services in the scenario, which we will go through with this article.
QuickBooks, over the years, has come up with several variations of its products like Pro, Premier, Enterprise, Online, etc., one better than the other, considering the requirements of the scale and sectors of various businesses. Whenever clients go through the journey of finding the best accounting solution, and they find one, they want to migrate their financial data to that particular product to carry on their business operations. Such complex tasks need prior knowledge; thus, this article will serve you all you need to know about QuickBooks Data Migration Service.
Want to avail of QuickBooks Data Migration Service? Dial 1.855.738.2784 to talk to our accounting specialists, who successfully carried out several QuickBooks Data Migrations without zero stress to the clients.
Circumstances that warrant QuickBooks Data Migration
This section explains the situations where clients want to migrate their data.
- Users face a shortage of data space and thus require migration of their vital financial data.
- Changing the entire software platform because they found the features of that software more alluring, like switching from another software to QuickBooks.
- If among the different variants of QuickBooks, one proves to be more cost-effective and pertains to the needs of the business.
Before you proceed to the Migration process, you must contemplate the benefits and drawbacks of the several variants of QuickBooks and the functions you can perform with the company file so that you don’t regret your decision later.
Suppose you have decided to migrate from QuickBooks Desktop to Online; you’ll have to look into the conditions for the data transfer and in what format and how much will actually be converted.
Process of migrating from QuickBooks Desktop to QuickBooks Online
Now we shall discuss the process of switching the accounting platform from QuickBooks Desktop to QuickBooks Online. In this process, much of the data that will be transferred will need no further adjustments, but for other aspects, the user will have to perform manual adjustments after the migration. So, let us look in the subsequent section at the limitations of switching.
Restrains on data when migrating to QuickBooks Online
This section concentrates on how the different sets of financial data will transfer and where the users will need to make adjustments.
Chart of accounts
The chart of accounts in QuickBooks Online has a separate column for Detail Type, which is absent in QuickBooks Desktop. Thus the entries may get disrupted as a few entities may get fed in Detail Type when there were none in QuickBooks Desktop. So this part will need amends, as well as keeping in mind that Notes and Bank Account Numbers will not be transferred.
Audit Trail
Audit Trail, unfortunately, will not switch to QuickBooks Online, but this function will be carried out by the facility named Audit Log.
Credit card charges
Credit Card Charges will not appear separately but will be shown as Expenses in QuickBooks Online.
Estimates
The active Estimates present in QuickBooks Desktop will be signified as closed in QuickBooks Online, and closed Estimates in QB Desktop will be totally discarded.
Inventory
This function will only be available in the QuickBooks Online Plus version
Journal Entries
There will be a partial conversion as everything will transfer except the Billable Status entries.
Vendors or Suppliers
This part is complicated as contact, alternate contact, supplier type, credit limit, etc., can’t be switched. Still, other information can be, so when you access this facility in QuickBooks Online after migration, there could be troubles.
Arrangements before you migrate QuickBooks Desktop to Online
These actions are to be performed when you attempt to initiate the migration.
- Backup the company file.
- Update QuickBooks Desktop.
- Confirm Total Targets.
The eligibility to convert lists and Balance only applies when it doesn’t cross a specific limit.
- 700,000 for Canada
- 500,000 for the UK
- 500,000 for South Africa
Save Sales Tax Liability Report
This operation can be done by following the process below.
- Enter QB Desktop and visit the Reports menu.
- Select the Suppliers and Payable alternative and then Sales Tax Liability.
- Choose All from within the Date dropdown.
- Now Enter within the Print dropdown and select Save as PDF.
- It is your choice to elect a folder to save this report and hit Save.
- You can also get a hard copy printed for safety.
Export Lists and Reports
- Enter QB desktop and visit Reports
- Afterward, choose Report Center.
- Open the desired report.
- Assign the date range from the Dates dropdown.
- Visit Excel from the toolbar and decide to Print or Email so Save as PDF choice can be enabled.
- Create a new worksheet in Excel or update an existing worksheet containing the data in the open report.
- Now tap Export and browse the workbook on the computer.
- If and when prompted with a message saying that the report has excessive columns, tap Advanced and uncheck the gap among the columns checkbox, and hit OK.
- Finally, click OK when confirmed that the export is prepared for QuickBooks migration from Desktop to Online.
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Create QuickBooks Online Account
Go to the Intuit website and purchase a QuickBooks Online Subscription according to your needs.
Remember that the data of the company file can only be transferred within the time range of 60 days on the commencement of the QuickBooks Online account.
Initiate to Migrate to QuickBooks Online
QuickBooks Desktop Pro or Premier
- Log in to the desired company file needed to be used in the new QuickBooks Online as admin.
- Arrive at the Company menu.
- Tap on the Export company file to QuickBooks Online alternative.
- Now smash the Get Started icon.
- Finally, resort to choose Select Destination alternative and sign in to the QuickBooks Online account.
QuickBooks Desktop Enterprise
- Log in to the desired company file needed to be used in the new QuickBooks Online as admin.
- Push the keyboard button F2 to open the Product Information Wizard.
- Synchronously push the Ctrl + B + Q buttons and tap OK from the bottom of the product page.
Now Import all the lists and reports to QuickBooks Online that we exported from QuickBooks Desktop in the earlier part of the article.
Finally, Set up the Inventory to get started with QuickBooks Online.
- Visit Settings and tap the Account and Settings alternative.
- Choose sales and subsequently Edit from the Products and Services column.
- Enable the Show Product/Service section of the sales forms.
- Switch on the two options.
- Trace Quality as well as Price/Rate.
- Trace inventory quantity on hand option too.
- Click Save, and you are done with the process.
Summary
Initially, we talked about QuickBooks Data Migration Service and then extensively elaborated on migration from QuickBooks Desktop to QuickBooks Online. Hopefully, your ideas for QuickBooks Data Migration Service are now clear. If you feel confused, you can dial 1.855.738.2784 to talk to our Data Migration experts anytime.
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